14. (a.) The conduct of the affairs of the Society shall be vested
in a committee. The committee shall consist of the Convener, a Deputy Convener, a
Secretary and a Treasurer and up to nine Ordinary members;
(b.) The positions of Convenor, Deputy Convenor, Secretary and
Treasurer shall form the Executive and shall be elected biennially.
(c.) The nine Ordinary members of the committee shall be appointed by
the Executive after the calling of nominations from members and shall evenly represent
customary, recreational and commercial fishery interest represented on the Society.
(d.) The composition of the committee may be altered from time to time
by the Society in General Meeting.
15. The committee shall have the following powers:
- To form such sub-committee(s) as it deems fit;
- To co-opt members to such subcommittee(s);
- To co-opt Associate members to the committee.
- To make, vary or repeal any rules for the pursuit of the objects of the Society;
- To transact the affairs of the Society;
- To invest the funds of the Society as authorised by the Constitution.
16. At meetings of the committee and any sub-committee each member
present, including the Convener (who shall be ex-officio a member of any sub-committee)
shall have one vote on any matter and in the case of equality of votes the motion shall
fail.
17. (a.) The Secretary shall:
- Conduct all correspondence and keep copies of the same;
- Keep a record of the names and addresses of all members of the Society;
- Keep such other books and records as the committee may from time to time determine.
(b.) A member of the committee shall keep the minutes of all general
meetings of the committee;
(c.) The Treasurer shall keep proper books of account and shall prepare
an annual statement of receipts and expenditure up to and including the last day of
November each year, which shall be signed by the Convener and the Treasurer and duly
audited for presentation to the Annual General Meeting of the Society. At the option of
the committee, such audit may be conducted by one or more members with accountancy
qualifications not being one of the committee;
(d.) The committee shall be responsible for the co-ordination of all
research work conducted by the Society and shall have the power to co-opt members for
particular projects. Those persons so co-opted shall be entitled to attend meetings of the
committee and to participate in discussion but shall not be entitled to vote nor to be
counted for the purpose of constituting a quorum. The committee shall submit reports on
assignments and research work from time to time.
(e.) The committee shall liaise with such groups of members as the
committee may from time to time determine to foster and maintain the interest of such
groups in the Society.
18. The office of the Convener shall not be held by the same member for
more than four consecutive years.
19. The committee shall be elected biennially at the Annual General
Meeting of the Society and shall hold office until the election of the new committee at
the next appropriate Annual General Meeting.
20. When a vacancy on the committee occurs by death, resignation or
otherwise than by the passing of time, the committee may fill such vacancy.
21. (a.) The committee may meet together, adjourn and otherwise
regulate its meetings as it thinks fit except that the committee shall meet at least once
every three months.
(b.) The Convener may, and the Secretary on the request of a member of
the committee shall, at any time summon a meeting of the committee;
(c.) Seven (7) of the committee members shall be a quorum at the
committee meetings. If within 20 minutes from the time appointed for the commencement of a
committee meeting a quorum is not present, the meeting shall be adjourned to a convenient
future date, of which the secretary shall duly notify the members of the committee who
were not present. |